Word 2007 Compatibility Issue

Today I had a situation in which a patron needed to view a Word 2007 document and wasn’t able to because we have Office XP installed on our machines. There is a simple solution to this problem. Microsoft Office released a compatibility pack for those who don’t have Office 2007. The pack would allow users to view Microsoft Office 2007 documents using previous versions of Microsoft Office. The pack is for Word, Excel and PowerPoint.

 “By installing the Compatibility Pack along side of Microsoft Office XP, or Office 2003, you will be able open, edit, save, and create files using the Open XML Formats new to the 2007 Microsoft Office system.”

I was able to open the document on my pc because the compatibility pack had been installed, otherwise I would have been in the same situation as this patron. Since I had the pack on my pc I was able to open the document and resave it under “.doc” instead of “.docx”.

There is another solution to this problem and that is by using http://www.zamzar.com. Zamzar converts one file type to another file type depending on what type of file you need. In this sitiuation I could have used Zamzar to convert this patrons document from “.docx” to “.doc”. The converted file is sent to your email account. This website has rescued me several times so I highly recommend it.

Autosummarize in Word

Last night I discovered something new on Microsoft Word. Since I have Microsoft Office 2003 I thought that it was a new feature for this version. As I was working on Word today, I checked to see whether the same feature was on the 2002 version. And guess what! It was and I would have never known it was there if I hadn’t been working on my project last night.

It is a pretty neat feature. Especially for those who write for a living. It is called “Autosummarize”.

It allows you to create a summary, highlighting the keypoints of the message. You have a lot of control over what you create. Here is a screenshot of what you will see after you select Autosummarize.

After you decide how you want it to summarize you will automatically be given the new page with the changes on it. The “autosummary” is at the top of the page.